Mtg W-Club Reps Oct 2008 Minutes

ODSL Club Representative Annual General Meeting
10/14/2008
 
 
Clubs in attendance: ASC, BRYC, CHAN, CCS, CUGI, CULP, EPIC, FPYC, FCSC, ROCK, GRFL, GSC, LMVS, LFC, MONU, ODFC, PWSI, REST, STAF, STER, VIST, VBSC, VSA, WRTN, WSC, WIN
 
Clubs not present: ALEX, ABGC, ARL, BRDW, BAC, CYA, DCST, FRED, FASA, FRSA, HERN, LOUD, MCLN, NVSC, OSC, PAC, SHEN, SYA, SYC, TAFC, TASC, VYS
 
 
Officers in attendance: Randy Martin (President), Greg Waldrip (Boys Commissioner), Tom Lewis (Girls Commissioner), Karen Klumpp (Secretary), Paul O’Connell (Treasurer/VYSA Representative), Dave Milne (Administrator), Lisa Wilson (Registrar)
 
Meeting was called to order at 7:05, and roll call was taken.
 
Treasurer Report:   Paul went over the most recent accounting statement for the League. Please email Paul if you have any questions. Payments submitted from clubs for the Fall 2008 season went much smoother than in previous seasons.
 
VYSA Representative: 
  1. The VYSA Workshop this year will be held in Crystal City at the Hyatt Regency. It will be January 23-24 2009. Great information there for players, parents, coaches, club reps – for everyone! Please encourage your teams to send representatives.
  2. Head of state referee program spoke at the last VYSA meeting. Percentage of referees that are grade 8 that never upgraded. Issue was how can we improve the quality of the referees. Looking at methods for feedback.
 
Registrar: Nothing to report.
 
Boys Commissioner: Nothing to report.
 
Girls Commissioner: Nothing to report.
 
Administrator:
Dave has been working with the lawyers to revise our ODSL by-laws. Purpose is to update the bylaws to make the rules congruent with 501c3 requirements.
 
We are now posting the sportsmanship ratings for every game on the website. Many comments have been made. Most are concerned that it is a subjective rating; each referee uses his/her own rating criteria. In the past, the referees didn’t separate out the coach from the parents or players. Now, a team knows where the behavior is coming from. Guidelines for the referees were as follows: +2 excellent;  +1 good;  0 average;  -1 poor; and -2 unacceptable. Thus far, 74 yellow cards have been issued in the league (little under average). Typically 25% would have gone to coaches; only 1 has as of now. There have been 10 ejections total; 50% would have been coaches – no coaches have been ejected from ODSL matches to date. This is a dramatic improvement. The rating system appears to make teams quite cognizant of their sideline behavior.
 
DC United night was last weekend. All but 4 of the Sportsmanship teams were at the game and had a special presentation. Randy Rawls was in town and went out on the field with the teams. A picture with all the teams and randy will be posted when received from DC united.
 
83% of all games are reported online by the referees. 12% come in the form of the green card because they were unable to go online. The remaining 5% Dave has to hunt down. Everyone is able to see the ejections immediately and can ensure that the player does sit out the next game. 
 
Randy pointed out that we charge the coaches with being the role model for the team/club/league.  
 
 
Vice President:   Nothing to report.
 
President: 
Lawsuit update: ODSL has two representatives: one attorney who is representing all parties, and an independent attorney. We have received very consistent stories from both sides of our legal consul. Charitable immunity is our defense. 
 
Pilot program for 6v6: This program is being piloted in the U19G division. There are 4 teams, and the feedback has been very positive. They will play eight games. ODSL would like to expand the program to the boys in the spring. The club rep from ASC stated that his teams love it, and would like to expand the program. The initial purpose was to do this as a way of retaining the boys teams, as they were aging out after U14. Hopefully, this positive response will help encourage a better response from the boys teams in the spring.
 
Plea to club reps: Lines of communication – Board members are getting emails from parents in which the coach and/or club rep have not been involved. It takes quite a while to find out about whom exactly the email pertains.  In order to cut down the build-up of chatter, we need to have the information come from the club rep.  Please have the information come to the Board from the club rep. This ensures that the club rep is aware of what is being requested ahead of time.
 
New Business:
A field assignor questioned the differences in field dimensions as stated by US Youth Soccer and VYSA. They are not the same. This is due to the number of different age groups playing small sided. US Youth Soccer are not congruent. Yet, our members only have a certain number of fields they can play on. We use an intermediate range, which allows U9 through U12 to possibly play on the same field if the maximum field size is used for U9, and the smallest for U12. US Youth Soccer issues recommendations, not requirements. This was done at the request of our clubs to be able to schedule small sided games on the same size field.
 
 
The meeting was adjourned at 7:45pm.