Minutes of ODSL Board Meeting W-Clubreps May 2008

ODSL Club Representative Meeting Minutes 
5/19/2008  

 

Clubs in attendance:  ASC, CHAN, CYA, CCS, CUGI, CULP, FRED, GRFL, HERN, LFC, PAC, PWSI, STAF, VIST, VBSC, VYS, VSA

Clubs not present:  ALEX, ABGC, ARL, BRYC, BAC, DCST, EPIC, FPYC, FCSC, FASA, GSC, HSA, LMVS, LOUD, MCLN, MONU, NVSC, OSC, ODFC, REST, SYA, SYC, STER, TAFC, TASC, TRIC, WRTN, WSC, WIN

Officers in Attendance:  Randy Martin (President), Wayne Gardella (Vice President), Karen Klumpp  (Secretary), Dave Milne (Administrator), Paul O’Connell (Treasurer/VYSA Representative), Lisa Wilson (Registrar)

Meeting was called to order at 7:40, and roll call was taken.

Treasurer Report:  Paul distributed the current budget.  In the earlier part of this year, $200,000 was moved into a bank CD to increase the return on the money.  He reminded all clubs that VYSA will be increasing their fees in the Fall of 2008 by 50 cents per travel player, making the per player fee $13.

VYSA Representative:    No new information to report.

Registrar: 

There are 2 new clubs seeking admission to ODSL:

1)       Broadway Soccer Club:  This club was a member of ODSL previously as Massanutten Thunder.  They currently have one U13G team and possibly a U13B team that would like to play for ODSL.

2)      FC Rockville:  This is a club applying from Maryland.  They currently have one U9 and possibly two U10 teams. 

A vote was taken, and the motion to admit the two clubs was passed, with STAF voting nay.

ODSL will be applying for membership into MSYSA (Maryland State Youth Soccer Association).  This will allow the Maryland and Virginia teams to play across state lines without having to have to complete the paperwork to do so.  (Please note that this will not change the necessity of a player having to complete the form for permission to play on a team in the other state.)  This application for membership will occur at the next MSYSA AGM.

Lisa and other League Registrars will be testing the updated YouthLeagues rostering database on 5/31.  It is hoped that the new system will be available for use on 7/1/2008.

Administrator: 
It’s been a very busy season, with 5 of 7 weekends having rained out games!  95% of the teams are getting the reschedule information to Dave within 72 hours.

The new referee reporting system is providing good information on game situations.  The referee assignors have been providing good information for improvements to the system.  The good news for those assignors that use Arbiter is that they do not have to assign the refs using the Demosphere product; just the referees need to report the games using the Demosphere system.  The match report use will change in the fall:  (1)  teams will need to list players on the card, and (2) the report will not be mailed in by referees.  Also, the teams will enter their roster on their ODSL team page, but these will not be able to be viewed publicly.  This will allow easier tracking of any conduct issues.

Sportsmanship ballots were handed out at pre-season meeting.  These ballots need to be turned in by the June 29th Annual General Membership meeting with Club Reps.  If your teams do not vote, then they will not have an opportunity to win a sportsmanship award.

Vice President: 
The Fall 6v6 program will be for U15 players and above (high school age).  It allows for flexibility in the roster.  The club pass system will be used to promote that flexibility.

President’s Report: 
The Conduct and Appeals process is being improved.  The Chair of the Conduct Committee will be the ODSL Vice President.  Also on that committee will be the Boys Commissioner, Girls Commissioner, Registrar, Secretary, and 3 Club members.

The Chair of the Appeals Committee will be the ODSL President.   On that committee will be the Treasurer, Past President, and 2 Club members.  The Administrator will be a non-voting member of that committee.

Any issues regarding conduct should be sent to the Vice President of ODSL.  Please do not send to the entire Board, as that would “muddy” the appeals process.

Randy gave a brief update on the product liability and negligence lawsuit of which ODSL is one of several parties being sued.  The lawsuit is in the discover process right now.  The league has hired an outside firm to represent its interests in this suit.

New Business: 
It was brought up that many refs are checking not only cards but also rosters.  Many teams are not aware that they must also have their roster with them at games.  ODSL does not currently require that their team officials be carded.  A motion was made that starting in the Fall 2008, all team officials on the front of the roster must be carded.  This motion was tabled until the June AGM.

The meeting was adjourned at 9:05PM.

The Board went into executive session.