Jan 2004 BOD minutes

ODSL Monthly Meeting Minutes

January 8, 2004

 

Brought to Order 7:30 pm/Adjourned 9:00pm

 

Members in Attendance:

President Gary Brindle

Vice President Wilson Gilbert

Treasurer Debbie Cervantes

Secretary Debbie Cervantes (Acting)

Registrar Lisa Wilson

Administrator Dave Milne

Girls Commissioner Bob Gray

Boys Commissioner John Findlay

 

Clubs ABGC, ALEX, ARL, ASC, BAC, CHAN, CULP, CYA, DCST, EPIC, FCSC, FPYC, FRSA, GRFL, LRSC, MATT, MCSA, REST, SSA, STAF, STER, SYC, TASC, VBSC/VIST, VYS, WRTN

 

Minutes of Prior Meeting:

Minutes from November 2003 were read and approved.

 

REPORTS:

Treasurer

Figures for expenses were presented for previous two months.  Exact balances could not be prepared as the United account balance was unavailable at time of meeting. 

 

Administrator:

The Spring coaches meeting is tentatively set for Mar 28th at the same high school in Manassas.

 

Please see the website for a listing of pertinent dates in regards to the Spring Season.

 

Spring Registration will be under way soon.  For those Club Reps needing UserIDs and Passwords, please see Dave.  New Teams will receive an A application number.  DO NOT use this for player passes.  Wait for email from Dave for the OD#.

 

Registrar:

Thank you to everyone for the upkeep of Roster Pro.

 

New team registrar binders will be mailed directly to the new teams.

 

Two assistant registrars will be stepping down.

 

Premier AC has applied as a Club to ODSL.  After lengthy discussions, it was agreed to table the vote pending further information from Premier AC.

 

Vice President:

Two remaining ProExcel clinics.  Trying to target U9-U11 age group.  The next session will be held at Mr. View Elementary with dates provided on the ODSL website.

 

Boys Commissioner:

No Report, as is well

 

Girls Commissioner:  

The quality of referees seems to be the major area of concern for some coaches.  The lack of experience, incorrect age, not enough, etc

 

Need to encourage communication between the teams and their Club Ref Assignors.

 

President:

About 2/3 of teams voted for the Sportsmanship Award.  Potentially 14 teams would have won this award, but did not vote.

 

Questions arose regarding the referee comments on Game cards concerning sportsmanship and how those are handled.  Commencing in the Fall 04 season, referees assessing a grade of 3 or below will be forwarded to the appropriate Club Rep.

 

VYSA Conference is February 6/7th.

 

OLD BUSINESS:

 

For the Secretary position, the Board voted and approved the nomination of Paul OConnell.

 

The U9/U10 Program was discussed in length.  The recommendation to keep the U9/U10 program as is was voted and unanimously approved.

 

Additional discussions pertaining to the U11 program ensued.  The recommendation to keep the U11 program as is was voted and unanimously approved.

 

A rough draft of a recruiting policy was handed out (see attachment).  Motion was made to adopt a recruiting policy.  Approved with further discussion.  Motion was withdrawn.  It was agreed to table this discussion for the April Meeting.

 

NEW BUSINESS:

Areas of Interest were voted upon by the Club Reps present.  The five areas the Clubs voted as their most top area of interest:

1.      Field Availability

2.      Coaches Training

3.      Quality of Officials

4.      Level of Competition

5.      Player Development

 

Next Monthly Scheduled Board Meeting:

February 12th, 7:30 pm