Feb. Board Minutes

 

ODSL Monthly Meeting Minutes

February 13, 2003

 

Brought to Order 7:38 pm/Adjourned 9:36 pm

 

ODSL Board Members In Attendance:

President Gary Brindle

Vice President - Lou Von Kahle (Absent)

Secretary Debbie Cervantes

Treasurer Cheryl Brindle

Registrar Lisa Wilson

Administrator Dave Milne

Girls Commissioner Bob Gray

Boys Commissioner John Findlay

 

Minutes of Prior Meeting:

-         Minutes from 16 January 2003 were approved.

 

REPORTS:

Treasurer:

-         New ODSL Address:

o       P.O. Box 825, Gainesville, VA 20156

 

Administrator:

-         Electronic application process going smooth.  Some teams are forgetting to send in Vouchers with their check

-         Some teams have withdrawn after the application date.

-         Approximately 284 teams have registered for the Spring 03 season.

-         Working with Club Field Reps on the Field Forms.

-         Conflict requests are being worked.

-         Working with NCSL & WAGS on scheduling fields.  Meeting has been scheduled for 2.14.03.

-         Request all Spring 03 Division assignments from the Boys & Girls Commissioners by 2.21.03.

 

Vice President:  (Absent)

-         Nothing to report.

 

Boys Commissioner:

-         Receiving requests from teams regarding Division placement for Spring 03.

 

Girls Commissioner:

-         Receiving requests from teams regarding Division placement for Spring 03.

 

Registrar:

-         Two new Registrars have been added:  Karen Klumpp & Kathe Theisen.

-         Moving files between NCSL/ODSL is the same as WAGS/NCSL.  The team is to get their information from their ODSL Registrar and deliver to the NCSL/WAGS Registrar.

-         Requested to implement the VYSA Guest Player Form for ODSL teams participating in Tournaments with guest players.

o       Form would only be needed if the guest player(s) is(are) registered on a Travel team.

o       ODSL Board determined not to mandate this form due to the inability of being able to track/record/follow these forms.

-         All Registrar Books have been sent to teams that have paid the Spring 03 dues.

-         ODSL Registrars current position was discussed as related to also being a VYSA Registrar.  ODSLs position is to do nothing until VYSA directs ODSL to do otherwise.

-         State Cup applications are now available on the VYSA website.

 

President:

-         Noted that via email, the MOTION WAS MADE AND APPROVED TO ADD WARRENTON AS A CLUB TO ODSL.

-         MOTION WAS MADE AND APPROVED TO GIVE A WAIVER TO LOUDOUN FOR AN ADDITIONAL U10GIRLS TEAM.

-         U9/10 roster sizes will be voted/approved at the open April meeting.

-         Request was made by a TASC team, U13, asking to play in a low division in U14.

o       REQUEST WAS DENIED per ODSLs Policy that 40% of the players on a teams roster must be of the age group that the team is registered under.

 

OLD BUSINESS:

-         Pro Excel has not sent in a report.

 

NEW BUSINESS:

-         The state field complex status continues to be researched.

-         The Boys North Travel Commission position is open and will not be officially filled until the summer.

-         Referee of the Year votes are being tallied.

-         DC Fair Play Program for additional Sportsmanship Award:

o       DC United prepared a proposal for $9K consisting of 36 teams taking 16 players/4 adults to DC United games throughout the season.

o       After discussion, MOTION WAS MADE AND APPROVED TO PURCHASE AND AWARD THE DC FAIR PLAY PACKAGE TO REPEAT WINNERS OF THE ODSL RANDY RAWLS SPORTSMANSHIP AWARD.

         Repeat winners are defined as those winning the award more than one time in a 4 season time period AND returning as an ODSL team the following season.

         Funds will come out of the Awards budget line.

-         ODSL Fall 02 Sportsmanship Awards:

o       7 teams that could have won did not vote.

o       5 Teams lost due to penalty points.

-         Need to clarify the ODSL Sportsmanship Ballot to read must vote for 3 teams for the Spring 03 Season.  Teams must vote for 3 teams or their ballot will be deemed invalid.

-         Need to discuss at the April meeting how to deal with penalty points in regards to the Sportsmanship awards.

-         Girls Commissioner will send an email to the Board regarding the ODSL printed shirts.

 

Next Monthly Scheduled Board Meeting:

March 13, 2003 at 7:30 pm