b. The Conduct Committee Chairman shall communicate with the appropriate Member Representative, notify him of the offenses set out, and inform him of the date, time and location when the Conduct Committee shall meet to hear the case.
c. It shall be the duty of the Member Representative, upon advice of the Chairman of the Conduct Committee to contact the offender, apprise him of the situation and inform him that the Conduct Committee action is pending. The Member Representative shall request the offender to contact the Chairman of the Conduct Committee. If the offender is a player, his coach must contact the Chairman of the Conduct Committee.
d. Upon being contacted, the Chairman of the Conduct Committee shall advise the party as to the offense or alleged violation and the date, time and place of the hearing. He shall inform the party that matters in rebuttal, mitigation or extenuation may be presented in writing, in person or by telephone, with the caution that defenses presented in writing must be in the hands of the Chairman of the Conduct Committee at least 24 hours prior to the scheduled hearing in order to be considered.
e. The Conduct Committee, with the Chairman presiding, shall consider all such cases on the specified date utilizing such evidence as is available at that time. A decision on the case of each individual will be rendered by a majority vote. A written decision will be provided to the President and three (3) copies of the decision will be sent to the Member Representative; one (1) for his files, one (1) for the coach and one (1) for the offender or alleged violator. Additional copies may be sent to the VYSA or other League officials, as appropriate.
f. The referee Coordinator shall be a non-voting member of the Conduct Committee for all matters pertaining to the play of the game.
g. Decisions of the Conduct Committee may be appealed to the Appeals Committee.
2. APPEALS COMMITTEE.
a. The Appeals Committee shall consider and adjudicate cases which are presented to it by appeal of a decision of the Conduct Committee.
b. The Appeals Committee shall consider and adjudicate cases presented to it by a Coach alleging violations of the Laws of the Game or ODSL Operating Procedures.
c. All decisions of the Appeals Committee shall be by majority vote in writing.
d. Within seven (7) days of receiving written notice of a Conduct Committee decision or the scheduled play of a game, the appealing party must send, by registered mail, to the President his written appeal accompanied by a check for $100.00, payable to ODSL. If the appeal is upheld, the $100.00 will be refunded. If the appeal is not upheld, the $100.00 shall be forfeited. If in the case of a challenge to a match outcome, the committee finds in reviewing the case that it is based solely on questioning of a referee’s judgment calls, the committee can refuse to hear the case and return the appeal fee to the team.
e. The Appeals Committee shall meet within fourteen (14) days of receipt of an appeal and will hear the case of the appealing party, report of the Chairman of the Conduct Committee and if desired, witnesses.
f. The decision of the Appeals Committee is final.
3. COMPETITION COMMITTEE. All division structure and team entry procedures shall fall under the jurisdiction of the Competition Committee. The Committee shall meet as necessary to formulate recommendations to the Board of Directors concerning structure of age divisions, modification of the Laws of the Game, recommendations concerning changes or adjustments to the League’s policies, and procedures to promote the level of competitive play within the ODSL. All teams, returning and new, apply for entry into the League each season.
a. The Competition Committee will evaluate applications and consider teams for inclusion in the coming season of play based on the birth year of the team, the team’s strength, and number of teams of similar strength in the ODSL. Teams returning without a break in seasons of play will be given priority. New applicants and previous teams re-applying after a break in seasons of play will be considered equally. Preseason requests for division placement must be made by the ODSL Club Rep on behalf of a team, directly to the Boy’s or Girl’s Commissioner via email before the application deadline in order to be considered by the Competition Committee. The commissioner will acknowledge receipt. No appeals will be considered. The decision of the competition committee will be final.
b. Following the July and January meetings, the Competition Committee shall meet to formulate recommendations to the Board of Directors for acceptance of teams and to determine the structure of each Division for the next season of play. The Competition Committee’s recommendations of acceptance of teams shall be presented for approval at the August and February Board of Directors meetings.
c. In cases where a team withdraws from League play after the August or February Board of Directors meetings, the Competition Committee may act to fill the vacancy, if a suitable new entry is found, or make adjustments as necessary to the structure of the divisions.
d. For Fall play, each Member Representative shall submit to the Competition Committee no later than August 15, and for Spring play no later than February 15, directions to the field(s) of play, listings of all coaches, assistant coaches and team managers (including addresses and telephone numbers), uniform colors and any special scheduling requests.
e. Any team attempting to roster for a particular age group in the ODSL must have a minimum of 40% of it’s players true to that age group. A waiver of this rule can be requested by a team participating in a combined age group (i.e. U16 and U17) The league registrar must be notified when requesting a waiver.
F. Any team attempting to register as a boys team in the ODSL must have a minimum of 40% of its players true to that gender. Teams attempting to register as girls teams must have 100% of their players true to that gender.
4. MEMBERSHIP COMMITTEE. The Membership Committee will exercise those duties described in MEMBERSHIP.
